Google App Business Email Settings / Workspace
 
Did you just migrated to Google App for business and has no idea what email settings to use? Here the page to answer your question.

Basic History of Email settings

There are basically 2 type of protocol. POP or IMAP, that we can configure after migrating to google mail. Both of the protocols allow you to download mail into your device, such as PC or mobile phone, from the email server.

In the following text, device / devices will refer to your PC, smartphone, tablet, etc

Difference between IMAP and POP

POP will be a one way communication from the email server, aka download, to your device.

- Mails downloaded will stay in your device inbox, and depends on settings, might be deleted from your mail server's inbox. If you created additional folders in your device to sort the mails, they will not be reflected in the email server.

- Mail sent from your device, will only stay in your device's sent folder, but not the email server's sent folder.

- Items deleted from the device's mail folder will not be reflected in the mail server

Hence if you have multiple devices and they are set to receive email using POP, there might be lost message from inbox and sent message from one device might not be reflected across the rest of the devices.

IMAP will be a 2 way communication, aka sync, between email server and your device.

- Mails download will stay in your device inbox and server's inbox. If you created additional folders in inbox to sort your mail, the new arrangement will be reflected in the email server as well.

- Mail sent from your device will be in the sent folder of the email server as well.

- Items deleted from your devices will be deleted from the mail server as well.

This is suitable if you have mulitple devices and wish to ensure that your inbox and sent folders are always updated.

The only disadvantage of IMAP is that if you accidentally delete some mails, they will be deleted across all your devices as well.

You might need to enable "Less Secure Apps" in your account security settings in your Google account in order to setup the email accounts.

Google App for Business Email Configuration Settings

POP setting

Account Name: email or name of receipent

Incoming mail server: pop.gmail.com
Incoming Port number: 995
Incoming Security: Use SSL

Outgoing Mail Server: smtp.gmail.com
Outgoing Server Authenication: YES, use same settings as incoming server
Outgoing Port number: 465 / 587 (If 465 cant work, use 587, if you cant sent msg)
Outgoing Server: Auto / SSL / TLS

Email address: your full email address, eg [email protected]

Username: your full email address, eg [email protected]

Password: Your Password

IMAP setting

Account / Display Name: email or name of receipent

Incoming mail server: imap.gmail.com
Incoming Port number: 993
Incoming Security: Use SSL

Outgoing Mail Server: smtp.gmail.com
Outgoing Server Authenication: YES, use same settings as incoming server
Outgoing Port number: 465 / 587 (If 465 cant work, use 587, if you cant sent msg)
Outgoing Server: Auto / SSL / TLS

Email address: your full email address, eg [email protected]

Username: your full email address, eg [email protected]

Password: Your Password